Privacy Policy

1. Introduction

Rampways Automations Inc. ("Rampways," "we," "us," or "our") operates the website
rampways.com (the "Site"). This Privacy Policy describes how we collect, use, disclose, and
protect personal information when you visit our Site, submit an intake form, or participate in our
video content production projects.

We are committed to protecting your privacy in accordance with the Personal Information
Protection and Electronic Documents Act (PIPEDA) and applicable Canadian privacy legislation.
By using our Site or submitting personal information to us, you consent to the practices
described in this Privacy Policy.

2. Information We Collect

2.1 Information You Provide Directly

When you interact with our Site or participate in our projects, we may collect the following
categories of personal information:
• Full name, email address, phone number, and mailing address
• Date of birth and proof of age (to verify eligibility)
• Photographs and video submissions (including intake validation photos and recordings)
• Technical information about your recording setup (webcam specifications, internet
speed, audio equipment)
• Availability and scheduling preferences
• Banking or payment information necessary to process compensation
• Government-issued identification (where required to verify identity or eligibility)
• Any other information you voluntarily provide through intake forms, communications, or
during project participation

2.2 Information Collected Automatically

When you visit our Site, we may automatically collect:
• IP address and approximate geographic location
• Browser type, operating system, and device information
• Pages visited, time spent on pages, and navigation patterns
• Referring website or source
• Cookies and similar tracking technologies (see Section 7 below)

3. How We Use Your Information

We use personal information for the following purposes:
• Participant Recruitment and Screening: To evaluate your eligibility, review your intake
submissions, and determine suitability for specific projects.
• Project Coordination: To match participants into conversation pairs, schedule recording
sessions, provide session preparation materials, and coordinate technical requirements.
• Recording and Content Production: To facilitate video recording sessions through third-
party platforms and to conduct quality control reviews of recorded content.
• Payment Processing: To process compensation payments via ACH transfer or other
agreed payment methods.
• Communication: To send you project-related communications, updates, scheduling
information, and referral program details.
• Quality Assurance: To review recordings for technical quality, content compliance, and
adherence to project guidelines before delivery to clients.
• Legal Compliance: To fulfill our legal obligations, enforce our agreements, and protect
our rights.
• Website Improvement: To analyze Site usage patterns and improve the user experience.

4. How We Share Your Information

We may share your personal information with the following categories of third parties, solely for
the purposes described in this Privacy Policy:

4.1 Project Clients

Recorded video content (including your likeness, voice, and conversational content) is delivered
to our project clients for the purpose of developing artificial intelligence and machine learning
training datasets. Content is transferred on a per-batch basis upon receipt of payment. Our
agreements with clients include restrictions prohibiting the use of delivered content for deepfake
generation models, explicit or adult content generators, or any purpose that violates applicable
law.

4.2 Service Providers

We engage trusted third-party service providers who assist in our operations, including:
• Recording platforms (e.g., Riverside) for video capture and session management
• Contract management platforms (e.g., PandaDoc) for electronic agreement execution
• Project management tools (e.g., Monday.com) for workflow coordination
• Payment processors for compensation disbursement
• Casting agencies and recruitment partners who assist with participant sourcing
These service providers are contractually obligated to protect your personal information and
may only use it for the specific services they provide to us.

4.3 Legal Requirements

We may disclose personal information where required by law, regulation, legal process, or
governmental request, or where we believe disclosure is necessary to protect our rights, your
safety, or the safety of others.

5. Content Restrictions and Protections

We take your privacy and dignity seriously. The following restrictions apply to all content
produced through our projects:
• Content shall not be used for the development, training, or operation of deepfake
generation models or technologies.
• Content shall not be used for the creation of explicit, pornographic, or adult content of
any kind.
• Content shall not be used in any manner that violates applicable Canadian or
international law.
• Content shall not be used to create misleading representations of participants or to
attribute statements to participants that they did not make.
These restrictions are incorporated into our agreements with all clients and are enforceable
contractual obligations.

6. Data Retention

We retain personal information only for as long as necessary to fulfill the purposes for which it
was collected, including:
• Intake and screening information: Retained for the duration of the project plus two (2)
years for potential future project opportunities, unless you request earlier deletion.
• Recorded content: Transferred to the client upon payment; we retain copies for quality
assurance and dispute resolution purposes for up to one (1) year following delivery.
• Payment records: Retained for seven (7) years as required by Canadian tax and
financial regulations.
• Website analytics data: Retained in anonymized or aggregated form and is not linked to
individual identities.
You may request deletion of your personal information at any time by contacting us (see Section
10). Deletion requests will be fulfilled subject to our legal obligations and legitimate business
needs.

7. Cookies and Tracking Technologies
Our Site uses cookies and similar technologies to enhance your browsing experience. These
include:

• Essential Cookies: Required for Site functionality, including form submissions and
session management.
• Analytics Cookies: Used to understand how visitors interact with our Site, helping us
improve content and usability.
You can manage cookie preferences through your browser settings. Disabling essential cookies
may affect your ability to use certain features of the Site, including intake form submissions.

8. Data Security

We implement reasonable technical and organizational safeguards to protect personal
information against unauthorized access, alteration, disclosure, or destruction. These measures
include encrypted data transmission, access controls, and secure storage practices. However,
no method of transmission over the internet or electronic storage is completely secure, and we
cannot guarantee absolute security.

9. Your Rights Under Canadian Privacy Law

Under PIPEDA and applicable provincial privacy legislation, you have the right to:
• Access: Request a copy of the personal information we hold about you.
• Correction: Request correction of inaccurate or incomplete personal information.
• Withdrawal of Consent: Withdraw your consent to the collection, use, or disclosure of
your personal information, subject to legal or contractual restrictions. Withdrawal of
consent may affect your ability to participate in projects.
• Complaint: File a complaint with the Office of the Privacy Commissioner of Canada if you
believe your privacy rights have been violated.
To exercise any of these rights, please contact us using the information provided in Section 10.

10. Contact Information

For privacy-related inquiries, requests, or complaints, please contact:
Rampways Automations Inc.
Email: privacy@rampways.com
Website: rampways.com
We will respond to all privacy-related requests within thirty (30) days of receipt.

11. Changes to This Privacy Policy

We may update this Privacy Policy from time to time to reflect changes in our practices, legal
requirements, or operational needs. The updated policy will be posted on our Site with a revised
effective date. We encourage you to review this Privacy Policy periodically. Your continued use
of the Site or participation in our projects following any changes constitutes your acceptance of
the updated Privacy Policy.